Import & Export

Move data in and out of Projects.ink easily.

Exporting Tasks

Export Formats

Export Filters

Customize what gets exported:

• •Sprints — Export tasks from specific sprints only
• •Groups — Filter by task group (column)
• •Assignees — Export tasks assigned to specific people
• •Status — Choose which statuses to include (To Do, In Progress, Review, Done, Closed)
• •Priority — Filter by priority level
• •Date Range — Filter by Due Date, Created Date, or Completed Date

Export Options

• •Basic — 8 core fields: Title, Description, Status, Priority, Group, Assignee, Start Date, Due Date
• •Full — Adds Task #, Created/Updated dates, Color
• •Custom — Pick individual fields to include or exclude from all 13 available columns

• •Include Sprint Name column
• •Show All Assignees (comma-separated when multiple)

• •Sub-tasks — Include as nested array (JSON) or separate sheet (XLSX)
• •Tags — Include tag names (comma-separated)
• •Dependencies — Include blocking relationships (JSON/XLSX only)

How to Export

1. 1.Go to your project
2. 2.Click the Import/Export tab
3. 3.Select the Export sub-tab
4. 4.Choose your format (XLSX, CSV, JSON)
5. 5.Apply filters to narrow down tasks
6. 6.Configure export options
7. 7.Click Export X Tasks to download the file

> Tip: When using CSV or JSON format, a Copy button appears next to the Export button. Click it to copy the exported data directly to your clipboard — perfect for pasting into other tools without downloading a file.

Importing Tasks

JSON Import

Import tasks from a JSON array:

1. 1.Go to the Import sub-tab
2. 2.Paste your JSON data
3. 3.Preview the tasks
4. 4.Select a target group
5. 5.Click Import

JSON Format

[
  {
    "title": "Task name",
    "description": "Optional description",
    "status": "TODO",
    "priority": "MEDIUM"
  }
]

• •title (required): Task name
• •description (optional): Details
• •status (optional): TODO, IN_PROGRESS, REVIEW, DONE, CLOSED
• •priority (optional): LOW, MEDIUM, HIGH, URGENT

AI-Assisted Import

Use our Gemini GEM workflow to convert freeform text to tasks:

1. 1.Copy the GEM Prompt from the Import tab
2. 2.Create a Gemini GEM with the prompt
3. 3.Paste any task list (email, bullets, etc.)
4. 4.Copy the AI output (JSON)
5. 5.Paste into the Import field
6. 6.Preview and import

• •"urgent", "ASAP", "critical" → URGENT
• •"important", "priority" → HIGH
• •"nice to have", "optional" → LOW
• •Default → MEDIUM

Tips

• •Backup regularly: Export JSON for data safety
• •Use filters: Export only what you need for cleaner reports
• •Use AI import: Saves time on bulk task creation
• •Preview first: Always check before importing
• •Start in Drafts: Imported tasks can go to Drafts first